21/08/2026
🌸 What goes into preparing for an event...
1. Consultation & planning
Client consultation and understanding the vision
Theme, colour palette and style
Venue visit/site inspection
Measurements and layout
Table plan and décor plan
Flower selection
Sourcing quotes and checking availability
Supplier communication
Creating mood boards/designs
Preparing the quotation and revisions
2. Flower preparation
Ordering flowers
Collecting/delivering flowers
Sorting and checking quality
Removing leaves/thorns
Cutting and conditioning stems
Hydrating flowers
Refrigeration/storage
Preparing buckets and containers
Making bouquets, centrepieces and arrangements
Preparing extra flowers for emergencies
Cleaning vases and containers
3. Décor preparation
Washing/cleaning décor items
Ironing runners and linen
Polishing glassware
Preparing candles/candle holders
Packing table décor
Preparing signage
Checking vases, stands and props
Loading crates and equipment
Labelling items according to tables/areas
4. Logistics
Transport
Loading and unloading
Fuel
Parking/venue access
Staff/helpers
Trolleys, crates and equipment
Time spent travelling
Collection arrangements
5. On-site setup
Setting tables
Placing linen and runners
Positioning chairs
Setting underplates/placemats
Arranging flowers
Styling candles and décor
Setting signage
Making last-minute adjustments
Working with the venue/caterer/coordinator
Final styling and photographs
6. After the event This is often forgotten when pricing!
Removing flowers
Packing décor
Cleaning vases and equipment
Loading everything
Transport back
Unpacking
Checking for damaged/missing items
Washing/ironing linen
Conditioning/recycling remaining décor
Storage
