12/27/2025
“We probably should have hired a coordinator.”
We hear this phrase a lot. Not because anything went wrong (well, not always)... but because having someone experienced in events to manage timelines, vendors, and last-minute details makes the day feel completely different. You don't realize how much energy it takes to plan and coordinate a wedding until you're the one doing it!
So let’s break it down: What’s the difference between a wedding coordinator and a wedding planner?
A Day-Of (or Month-Of) Coordinator focuses on ex*****on and logistics. They typically:
• manage the timeline
• communicate with vendors
• keep the day running smoothly
• handle setup flow + problem-solving
• run the rehearsal
• make sure everyone is where they need to be
They’re the reason you don’t have to answer questions, track people down, or troubleshoot during your wedding.
A Wedding Planner, on the other hand, supports you throughout the planning process. They:
• help set and manage your budget
• help you find and vet vendors within that budget
• help shape your vision and priorities
• track deadlines and details
• help plan your full wedding weekend, not just the 10 hour event day
• coordinate everything leading up to the day
Think of it this way:
✨ coordinators help you run the wedding
✨ planners help you build the wedding
At Meadow Ridge Farm, we don’t require couples to hire a planner, but we strongly recommend at least a day-of coordinator, especially if you’re planning from out of state.
Fun fact: We offer in-house day-of coordination, and we also provide a trusted vendor list if you’d like full event planning support!
Your only job on your wedding day should be to celebrate properly 🖤
Learn more about coordinators vs planners here: https://www.mrfmaine.com/wedding-planner-or-day-of-coordinator-whats-the-difference/
