Cain & Co. Coordinating, LLC

12/19/2025

Great hospitality leaves a lasting impression long after the lights go down and the crowd heads home.

It is the silent engine that keeps everything moving from the first brainstorm to the moment the last guest leaves. We have learned that when you prioritize the human element by making sure talent and partners feel supported and comfortable, the rest of the event naturally follows suit. That energy is totally contagious. If the people behind the scenes and on the stage are having a great time, your guests definitely will too.

Our goal is to bring that behind the scenes peace of mind to events across the country. We handle every detail so the focus stays exactly where it should be: on the experience, the community, and of course, the music.

12/17/2025

There is nothing quite like the moment an event finally comes to life.

While we are running around behind the scenes making sure every detail is perfect, the best reward is seeing it all click. It is watching the talent walk onto the stage feeling completely supported, seeing the VIPs smiling and snapping photos, and knowing our team is in place around the venue so everyone has a reliable point of contact.

We have learned that when you prioritize the human element, the energy is contagious. If the artists and guests are comfortable and taken care of, they can truly lose themselves in the moment.

To look out and see the talent and the crowd singing along together, just enjoying the community and the music, is the best feeling in the world. That is why we do what we do. We handle the "silent engine" of hospitality so that everyone else can just focus on having the time of their lives.

12/15/2025

Great events always come back to great hospitality. Our goal is to make sure your talent, VIPs, and guests are genuinely having a great time, because when the people at the center of your event feel cared for, everyone else feels it too.

When talent is relaxed and having fun, the energy shifts. Guests pick up on it, the room gets brighter, and the whole experience gets better. From thoughtful touches to smooth flow to keeping everyone supported behind the scenes, that’s the part we love most.

Because when your people feel good, your event becomes unforgettable.

12/12/2025

Being behind the scenes at festivals means doing a little bit of everything. Some days you're the runner, the fixer, the one wrangling talent for photos, or making sure the VIP lounge feels like the place to be. Other days you're keeping the flow tight so the whole event stays on track.

This is our bread and butter. We thrive in the setup, the day-of energy, the moving pieces—the beautiful chaos of it all. It's where we do our best work and where great hospitality really comes to life.

We're your dedicated support system. Handling every detail from planning assistance to on-site management and hospitality for artists, sponsors, and VIPs. Whether you need an extra pair of hands, ears, and eyes, we're here to ensure your event runs seamlessly so you can focus on what matters most: your guests and your vision.

12/09/2025

Night one of at Billy Bob's Texas was unreal. The room was packed, the talent showed up ready to shine, and the energy felt like the start of something big for Fort Worth's music community. Being on site and helping keep the night smooth for talent, VIPs, vendors, and guests was such a blast.

This event takes place at Billy Bob's Texas and will be hosted once a month through March 2025 on the second Wednesday of every month. Night one featured guest hosts Gio Yanez, Jerrod Flusche, and Dalton Torres, with Billy Shank leading the show. Six new contestants hit the main stage each month for a chance at recording time, a music video, a media day, a full band set, and more. One artist from each round moves on to the March finale.

We’ve been counting down to tomorrow, December 10th. If y’all want to catch round two, doors open at 6pm and the show starts at 8pm. See you there for another night of incredible music and big moments.

We love music. We love event planning. And we love being the team that helps bring nights like this to life.

Special thanks to:
613 Media CH Lonestar Promo Iron Oak Apparel Co. Shiner Beer Crown Royal Casamigos

12/08/2025

Before the crowd arrives, before the lights go up, before the first guest walks in, there's us.
On-site, hands-on, making it all come together.

We're setting the stage, literally. Arranging furniture, sourcing last-minute décor, adjusting that sponsor display one more foot to the left. We're making sure your talent knows where the green room is, that their rider is set up perfectly, and that fresh snacks are waiting. We're coordinating with vendors, problem-solving in real time, and bringing your vision to life.

Set design. Talent hospitality. Event planning. We're there for all of it, directing, adjusting, and making sure every detail is exactly right.

Because when the doors open and everything flows seamlessly? That's what makes it all worth it. This isn't just what we do. It's what we love. 🤠

12/04/2025

✨ From Closing Doors to New Directions: Why 2026 Feels Different ✨

As 2025 comes to an end, I’ve been reflecting on everything this year has brought — the growth, the challenges, the unexpected turns, and the moments that reminded me why I love this work so deeply. And as I look toward 2026, I feel something I haven’t felt in a long time: a true sense of alignment. I’ve said all year that 2026 would be a pivotal one — not just for me, but for the people in my circle who deserve the breakthroughs they’ve been working so hard for. I still believe that wholeheartedly. 🤍

There are a few important updates I want to share with the people who have supported Cain & Co. over the years.

For the past five years, I’ve had the absolute privilege of working with Kristin at The Vintage Rail Events. She trusted me from day one and welcomed me in as the exclusive bar coordinator and on-site day-of coordinator for all events. Working alongside her has been one of the bright spots of this entire journey. While I don’t know the full plans for the venue’s future, with no events on the calendar for 2026, it’s clear that The Vintage Rail will not continue operating in its current form. That chapter closing is bittersweet — but my overwhelming feeling is gratitude.

A few months ago, I made the decision to fully commit to the direction I’ve been building toward for years. I shifted my focus to what I am most passionate about — large-scale event management and hospitality coordinating. I hired a marketing team, and they have been incredible in helping bring my long-term vision for Cain & Co. to life. The refreshed website is just one exciting piece of what's happening behind the scenes.

Another full-circle moment came through Rusty Nickel IceHouse. Years ago, when its sister venue (then Smokestack 1948) closed, none of us knew what would come next. Watching a group of friends transform that space into what it is today — and having the chance to help bring live music to it — has been such a rewarding experience. Being trusted to handle talent buying for The Ranch Music Series in 2024 and 2025 has meant more to me than they know. While I’ll still support them with special event booking and anything they may need, I will not be booking the 2026 Ranch Music Series.

All of this has taught me something important: doors close for a reason. Not to halt your progress, but to redirect it. I’m walking into 2026 with clarity, optimism, and a renewed commitment to the work I’m meant to do.

With that said — I am actively expanding my annual events and festivals portfolio. If you or someone you know is planning an event, I would love to connect. I’m always happy to talk through the roles I can fill and provide references if needed.

You can explore past events and ongoing projects at cainandcotx.com, and stay connected on Instagram and Facebook by following Cain and Co. Coordinating, LLC.

TL;DR (but you should) — If you're hosting an event in 2026, Cain & Co. would be honored to support your event management and hospitality needs. 💫

event planner fort worth Creating Lasting Memories for Every Event Whether your event needs planning assistance, on-site management, or hospitality coordination for artists, sponsors, and VIPs, Cain & Co. delivers exceptional experiences nationwide. Plan Your Event Serving nationwide • 5+ years of...

11/28/2025

We loved being part of Troubadour Festival in Celina again this year! Each year this festival is a blast to be apart of!

We had the privilege of being part of a day that brought together 4,000+ people for country music, incredible BBQ, and pure Texas community vibes.

From artist relations and hospitality coordination to VIP management, we were behind the scenes making sure every detail came together seamlessly. Our role included welcoming and supporting an incredible lineup— Clay Walker, Braxton Keith, Randall King, Cody Canada and The Departed, Silverada, Bottomland Band, , and —while ensuring VIP guests experienced top-tier hospitality throughout the day.

The energy was unmatched: 30+ BBQ vendors from across Texas, a side stage buzzing all afternoon, and a main stage that brought the heat as the sun went down. Huge shoutout to our partners Turtlebox , RoseWood Block, and High Creek Outdoors for providing thoughtful artist gifts that made our talent feel truly taken care of.

Events like this remind us why we love what we do. It's the setup, the flow, the behind-the-scenes hustle and bustle all under the big beautiful Texas sky. We loved every second of it and watching a community come together for something so unique was icing on the cake for us.

Thank you Troubadour Festival for trusting us to be part of your team. Until next time, Celina. 🤠

11/26/2025

Event production looks different every time and that's exactly what we love about it. 😎

Some events need full-scale management from conception to completion. Others need hospitality coordination, artist liaison, or on-site logistics. No two events are the same, but the goal always is: seamless ex*****on so you can focus on creating an unforgettable experience.

We step in where you need us most—whether that's coordinating every moving piece, managing talent and VIP hospitality, or keeping the day-of flow tight from load-in to load-out. Think of us as an extension of your team, handling the details that make or break an event.

Music festivals, corporate gatherings, live productions—we thrive in the setup, the energy, the beautiful chaos. It's where great event management comes to life.

11/14/2025

Long before the lights come up and guests walk through the doors, we’re setting the tone by coordinating vendors, aligning timelines, refining the flow, and making sure every detail supports your event’s goals.

Unforgettable experiences don’t just happen. They’re built with purpose, intention, and a whole lot of behind-the-scenes teamwork that turns an empty room into a moment your guests will remember.

And we love every single second of it 😎

11/06/2025

Not every moment needs a stadium.

Some of the best events? They're intentionally small. An artist hangout that turns into a late-night creative session. A product launch where people actually talk to each other instead of just networking. An album celebration that feels more like a living room than a venue. A private toast where the real deals get made.

These intimate moments matter.

They're where actual connections happen. Where partnerships don't just start, they stick. Where the atmosphere does more work than any centerpiece ever could.

We love being part of these spaces. The ones designed for real conversation, genuine celebration, and that kind of magic you can't force or fake.

11/05/2025

Because guests don’t just want to attend, they want to connect.

When people feel seen, heard, and cared for, they remember the experience long after the lights go down. It’s not just about great décor or timing (though those absolutely matter), it’s about how every detail makes them feel.

That connection comes from both comfort and intention:
✨ Plush seating and climate that makes them want to stay awhile
✨ A clear point of contact for questions or guidance
✨ Custom-stamped napkins that make them smile
✨ A cocktail named after the artist or event
✨ A photo-op that begs for an IG story

Those touches say: you matter here, thank you for being here with us. And that’s what turns an event into a memory and a returning guest.

Ready to create moments your guests will never forget?
Visit cainandcotx.com to start building your next event experience.