IDConference

06/11/2025

🔍 Spotlight on success: Real-world event wins with IDConference

At IDConference we believe that smart events are built on more than great content — they're built on seamless ex*****on, meaningful engagement and measurable results.
That’s why our new Case Studies section brings you real-life stories of how event organisers, venues and associations turned event-challenges into success-stories thanks to the right tools, tech and strategy.

Here are just a few highlights:
📌 A major educational conference reached rapid, secure registration and accurate attendance tracking by moving away from manual spreadsheets.
📌 For a 10-year-anniversary client event, the team personalised every invitation (formal vs informal), delivered tailored email flows and tracked real-time responses.
📌 A sports-coaches-association finally solved the pain of unreliable attendance tracking — a key element for licence renewal — by introducing a smarter check-in system.

These are more than wins — they’re lessons:
- Manual = risk, delay and disengagement.
- Personalisation = stronger relationships and better outcomes.
- Data-driven check-in = trust, credibility and retention.

➡️ Ready to turn your next event into a case study worth sharing? Let’s chat about how we can bring your vision alive — from concept, through operations, to measurable success. >> https://idconference.eu/blog-2/

Case studies Collaboration with venue providers and event organizers admin - In this case study, we will explore how IDConference can successfully collaborate with event organizers, venue providers and hoteliers to enhance attendee management at events, providing efficient experience for both event....

04/11/2025

🗳️ Poll time: What’s your event style?

Every event pro has their own way of tackling the chaos, and we want to know yours! Which type describes you best when it comes to planning, attending, or running events?

1️⃣ The early planner 🗂️ – You have color-coded spreadsheets, timelines, and back-up plans ready days (or weeks) in advance.
2️⃣ The creative mind 💡 – You’re full of new ideas, thinking outside the box, and always coming up with ways to wow attendees.
3️⃣ The networker 🤝 – You know everyone in the room, make connections effortlessly, and thrive on building relationships.
4️⃣ The multitasker 📱 – You juggle three tasks at once, check your app notifications constantly, and somehow still keep everything under control.

👇 Comment your letter below and let’s see which style dominates this week! Bonus points if you tag a colleague who fits one of these types perfectly 😉

23/10/2025

Revolutionize your event with EventIDtrack

Managing attendee flow and engagement at events can be challenging. Enter EventIDtrack—a smart solution designed to streamline registration, monitor attendee movements, and provide real-time analytics.

Key Features:
➡ Seamless registration: Utilize mobile apps, handheld terminals, or RFID UHF towers for quick and efficient check-ins, eliminating delays and long queues.
➡ Real-time monitoring: Track attendee movements throughout the venue, ensuring smooth transitions and enhanced security.
➡ Detailed analytics: Gain insights into attendee behavior, session popularity, and engagement levels, aiding in better decision-making for future events.
➡ Lead retrieval: Capture valuable contact information effortlessly, facilitating post-event follow-ups and networking opportunities.

Whether you're organizing a small seminar or a large-scale conference, EventIDtrack offers scalable solutions to meet your needs.

🔗 Learn more about how EventIDtrack can transform your event experience: https://idconference.eu/eventidtrack/

EventIDmat je orodje za avtomatizacijo trženjskih procesov. Omogoča osnovno segmentacijo kontaktov znotraj vgrajenega CRM sistema in ustvarjanje e-poštnih kampanj, avtomatizirana obvestila in še marsikaj.

21/10/2025

How RISK conference elevated its event experience with smart tech?

The RISK Conference, a leading regional event for cybersecurity and IT professionals, wanted to modernize registration, attendee tracking, and sponsor engagement — all while keeping the experience seamless.

We helped them implement smart event technology, including:
➡ Automated registration & ticketing
➡ Contactless RFID tracking across multiple halls
➡ Digital lead retrieval for sponsors
➡ Personalized gifts for attendees
➡ Real-time insights for organizers

The results?
✅ Smoother check-ins and reduced queues
✅ Better crowd and security management
✅ Measurable engagement for sponsors
✅ Data-driven insights for future events

This project proves that in today’s events, efficiency, insight, and attendee experience go hand in hand.

💭 Question for you: If you were planning a multi-track conference, which tech solution would you prioritize — RFID tracking, real-time analytics, or digital lead capture?

Discover how EventID fully digitalized the RISK Conference—streamlining registration, tracking attendance, and enhancing the attendee experience with RFID tech.

16/10/2025

Collecting attendee contacts at trade shows and conferences doesn’t have to be slow or manual. With our mobile-based lead retrieval solution, you can streamline the process and gather high-quality contacts instantly and securely.

Why it works:
- Scan badges or QR codes with your smartphone — no extra devices needed
- Capture attendee information efficiently, reducing missed opportunities
- Follow up faster with accurate, organized leads
- Transform your contact collection into a smarter, faster, and more effective process — and give your team more time to focus on meaningful conversations.

🎥 Watch the video to see it in action: https://youtu.be/kQVjrkPQU2k

Lead retrieval is the process used at trade shows and events to gather information about potential contacts or clients. With our solution for obtaining conta...

14/10/2025

Events are becoming data machines. Apps, wearables, beacons — every interaction leaves a trail.

That’s a goldmine for insights… but also a liability. Regulators in Europe and the U.S. are tightening rules, and non-compliance means fines and loss of attendee trust.
Here’s the mindset shift: Privacy isn’t just about avoiding penalties. It’s about building confidence. When attendees know their data is safe and consent matters, they’re more willing to engage.

👉 Our advice to organizers: map your data flows, simplify consent, and delete what you don’t need. Less is often more.

09/10/2025

Organizing an event? We can help!

Managing attendees doesn’t have to be stressful. Whether it’s registration, check-in, tracking, or lead capture, IDConference solutions make it smooth, fast, and data-driven.

If you’re planning an event and want to:
- Ensure seamless registration and check-in
- Track attendee flow in real-time
- Capture leads and engagement insights

…we’ve got you covered. Let’s make your next event efficient, smart, and unforgettable.

📩 Get in touch today: Contact Us

Povežite se z nami! Odgovorili vam bomo na vsa vprašanja in vam pomagali s številnimi nasveti kako upravljati z udelečenci dogodkov s pomočjo pametne tehnologije in naše rešitve IDConference.

07/10/2025

How smart cities are shaping the future of events

As cities evolve into interconnected hubs of technology and sustainability, the event industry must adapt to stay relevant. In our latest blog post, we explore how urban innovations are transforming event planning and ex*****on.

🔹 Integrated Mobility: Cities like Ljubljana, Vienna, and Amsterdam are pioneering multi-modal transport platforms, offering seamless attendee journeys through connected public transit, bike-sharing, and ride-hailing services.
🔹 Connected Infrastructure: Smart lighting, public Wi-Fi, and digital signage are enhancing event environments, providing dynamic and interactive experiences for attendees.
🔹 Data Partnerships: Collaborations between event organizers and city authorities are enabling access to valuable data, such as tourism flows and local business traffic, allowing for smarter event planning.
🔹 Sustainability Initiatives: From waste tracking to energy monitoring, smart cities offer infrastructure that aligns with the sustainability goals of modern events, helping organizers reduce their environmental impact.

If your event strategy isn't factoring in the smart city revolution, you might be missing a key piece of the future puzzle. Events of the future won't exist in a bubble—they'll be a seamless part of a smart, interconnected urban ecosystem.

👉 Read the full article here: https://idconference.eu/slovenian-pametna-mesta-pametni-dogodki-kako-urbane-inovacije-oblikujejo-prihodnost-industrije-dogodkov/

Cities across Europe are transforming themselves into tech-enabled hubs—and this evolution is directly impacting how events are hosted, promoted, and experienced. As urban centers embrace digital infrastructure, they’re also becoming prime destinations for forward-thinking events. Smart mobility...

02/10/2025

Studies show that AI-driven personalization can increase attendee engagement by 40% or more.

That’s huge. And it’s why AI is moving from experiment to essential event tech. We’re seeing:
✅ Smart matchmaking that pairs attendees by shared interests
✅ Predictive attendance tools that forecast drop-offs
✅ Personalized agendas that actually keep people engaged

But there’s a catch: AI is only as good as the data you feed it. If your registration and engagement data is messy or incomplete, AI won’t magically fix it.

Would you trust AI to personalize your next event? Or do you see it as a support tool, not the driver?

01/10/2025

✨ An event is more than a program – it’s a feeling of connection.

At Tourism 365 we ask: how can technology make events better, without losing their human touch?

With IDConference the answer is simple: smoother registrations, smarter insights, more personal connections.

🤝 Let’s meet at Tourism 365 and create the future of events together!

25/09/2025

The power of engagement analytics

According to industry data, 86% of organizations achieve positive returns within 7 months of hosting hybrid events, with an average cost saving of $42,000 per event through reduced logistics and expanded reach.

Utilizing advanced analytics tools like IDConference's EventIDMAT allows organizers to track attendee behavior, measure session popularity, and optimize future events for greater impact.

Learn more about how EventIDMAT can enhance your event planning: https://idconference.eu/eventidmat/

EventIDtrack is a “smart” equipment for registering, monitoring and recording the movement of attendees at the event. It consists of a mobile application and various readers.

23/09/2025

Hybrid events are here to stay!

A recent survey revealed that 76% of event organizers report growing demand for hybrid events in 2024, combining virtual and in-person elements to enhance accessibility and engagement.

Hybrid events offer broader reach, increased flexibility, and reduced logistical costs, making them a preferred choice for modern event planning. Platforms like IDConference are designed to seamlessly integrate these elements, ensuring a smooth experience for both organizers and attendees.

Explore how IDConference can support your hybrid event needs: https://idconference.eu/

Detailed planning, flawless ex*****on, and reliability at every step are our keys to organizing successful events. IDConference is the right solution for your next event.