Virtually There - Event Management

Virtually There - Event Management Kia ora, I'm Tania - Event Manager & Sponsorship Specialist Virtually There Martinborough Limited (VTML) Est. 2015 - Freelance Event and Sponsorship Management.

Specialising in Event Delivery and Sponsorship, Anytime, Anywhere. Kia ora, Hello Tania here, Freelance Event and Sponsorship Manager. Working with you, Virtually There in your office! Do you have an event vision? Are you time-poor and need to get your event logistics underway? As a small to medium-sized business owner, free yourself from event details and deliver an exceptional event with the hel

p of an online Event Manager. I am a seasoned Online Event Manager with 20+ years of experience in comprehensive logistical support services. My passion for events has led me to create a thriving virtual business with a growing, loyal client base. From virtual webinars and workshops to corporate events and conferences, whether online, hybrid, or in person, together we can effortlessly remove the stress of event management, allowing you to dedicate your time to core business operations. Virtually There can also assist in securing essential funding for your event, ensuring a seamless hosting experience. With Creative VA services in the mix, Virtually There can help enhance your events marketing presence. Whether you need a website makeover, fresh social media content, eye-catching posters and brochures, eBooks, reports, business cards, or any other promotional materials, Virtually There has you covered. Virtual Event management is as flexible as you need it to be and comes without any office-related overhead expenses. Your community event will be efficiently handled and stress-free. Together we can make it just happen! virtuallythereoffice.co.nz

Let’s Talk - Tania | [email protected] | +44 (0) 27 6411 517

Meet. Sarah Percy.If you haven't already, many of you in the Wairarapa will know this star. 😉The woman who's going to ch...
01/09/2026

Meet. Sarah Percy.
If you haven't already, many of you in the Wairarapa will know this star. 😉

The woman who's going to change how you think about what's on your plate.

Sarah Percy from Eat Nutrition is joining us at Unplugged on Monday 19 October, and her session is one we've been quietly excited about since the moment she said yes.

When Sarah shared the retreat on her FB page, she said it perfectly: "A time for you to work on your business, and to look after your creative and wellbeing needs as well."

That's exactly it.

Gut health has been the industry's favourite buzzword for over a decade.

Sarah's going to tell you what it actually means for you.

No Pinterest advice.
No generic handouts.

Real answers, easy breakfast and lunch ideas, and practical hacks for looking after yourself well even when you're busy.

She'll guide the group through building a healthy, sustainable lunch, Buddha bowl style, so you leave with a habit you can actually keep.

Bring your questions.

Two nights. One vineyard. A handful of sessions that actually matter.

18-20 October, Tirohana Estate, Martinborough.
Spots are limited and filling fast.

Come and join in the fun 💚

T x

EARLY BIRD IS OPEN ✨Two days, one vineyard, zero noise.Tucked under a dark sky reserve on the edge of Martinborough's w*...
20/08/2026

EARLY BIRD IS OPEN ✨

Two days, one vineyard, zero noise.

Tucked under a dark sky reserve on the edge of Martinborough's w**e village, this is where you put the business down for a minute. Not forget it exists, just stop carrying it alone for 48 hours.

Arrive Sunday 18 October, leave Tuesday the 20th. What's waiting: a stay at the vineyard 🏡, a w**e tasting 🍷, some fine dining experiences, and sessions built around wherever your business actually is right now, not the polished version. Some strategy. Some wellbeing. Some just good company with people building the same kind of thing you are.

The vineyard is the drawcard. The company is the reason you won't want to leave. But what you're actually deciding is what you'll do for yourself next 💚

Ten spots. First in, first served.

Sign up: https://bit.ly/4qoVLyZ

Come and join the fun.
Tirohana Estate

T 💚

Eat Nutrition Ventana Art Space Riddle Media A Complete Cow

📢 📢 📢 SAVE THE DATE18–20 October. Martinborough.We're building something quiet, for once. Two nights under a dark sky re...
11/08/2026

📢 📢 📢

SAVE THE DATE

18–20 October. Martinborough.

We're building something quiet, for once. Two nights under a dark sky reserve, in the middle of a vineyard.
Founders and leaders we get exactly what you're carrying, time for space (see what I did there!!!) 😂

Details drop soon. For now, just the dates, and a promise your inbox will survive without you.

Can't wait? [email protected]

Haven't got your venue booked for 2027 yet?Now is the time.Seriously.Venues across Aotearoa are seeing increased interes...
29/07/2026

Haven't got your venue booked for 2027 yet?

Now is the time.

Seriously.

Venues across Aotearoa are seeing increased interest and dates are going faster than people expect.

If you're waiting until it feels urgent, you've already waited too long.

The events that run smoothly are the ones where planning started well before the panic.

Here's what you walk away with from an Event Clarity Call:
🟢 Your venue shortlist sorted and a clear path to securing it.
🟢 A realistic 2027 planning timeline so nothing sneaks up on you.
🟢 Absolute clarity on your next steps and when to take them.

✨ One focused session.
✨ No fluff.
✨ Just a clear way forward.

Don't let your preferred date disappear.

Book your Event Clarity Call now : https://bit.ly/4wZ8BGj

Stars. Christmas Carnivals. Slow cooking. Welcome to my winter.July in the Wairarapa has been pure magic. The Greytown C...
27/07/2026

Stars. Christmas Carnivals. Slow cooking. Welcome to my winter.

July in the Wairarapa has been pure magic.

The Greytown Christmas Festival was absolutely stunning, fairy lights, festive vibes, and that crisp winter air that eventually clears to the most breathtaking night skies you've ever seen.

Back home in Martinborough the slow cooker, the hob, and the oven have all been getting a solid workout. There is nothing quite like a good winter cook up.

And if you haven't made plans for August yet, get Pour and Explore Martinborough in your calendar right now. Sipping and strolling through our beautiful village? Yes please.

This region in winter. There is honestly nowhere else I'd rather be.

What is going on in your neck of the woods at the moment? Let me know in the comments... I woudl love to hear.

⭐⭐⭐⭐⭐"Tania was wonderful to work with for the PLNZ Forum! She did a fabulous job of planning, coordinating, and working...
22/07/2026

⭐⭐⭐⭐⭐

"Tania was wonderful to work with for the PLNZ Forum! She did a fabulous job of planning, coordinating, and working with vendors and speakers alike.

Her calm and collected attitude really helped us right from the early planning stages all the way through to the day itself. From knowing all the nitty gritty details, like juggling complex dietary requirements and where the electrical needed to be run, all the way through to understanding our theming and the larger objectives of the event.

Tania was a solid partner from start to finish."

~ PLNZ Executive Director, Mandy Henk

This kind of feedback is why I do what I do. Every event is different, but the commitment to getting the details right never changes.

If you're looking for that kind of partnership for your next event, let's talk.

You know what you want.A conference. You have a date. The venue is booked!Maybe even a few speakers already in the diary...
21/07/2026

You know what you want.

A conference.

You have a date.
The venue is booked!
Maybe even a few speakers already in the diary.

But now reality has hit.

The programme isn't going to build itself.
The speakers need briefing.

The sessions need shaping.

The timing needs to work.

The flow needs to feel right.

🫣 And somewhere in between all of that, you still have a day job to do.

The overwhelm is real.

And so is the clock.

This is exactly the moment to get in touch.

Not when you have it all figured out.

Right now.

When you need someone to help you cut through the noise, get clarity on what needs to happen next, and build a path forward that actually works.

Let's build some clear outcomes. And that feeling of finally knowing where you're going with this event.

Book a call - https://bit.ly/4wIyUjS

Ten minutes till the next speaker.Normally that's fine. They're in the room. I've greeted them, introduced them to whoev...
20/07/2026

Ten minutes till the next speaker.

Normally that's fine.

They're in the room.

I've greeted them, introduced them to whoever is bringing them on stage, and everything is teed up and ready to go.

Not this time.

This speaker was dialling in from New York via Zoom.
And they weren't there.
No connection.
No response.
Nothing.

Nada Nada Nada

Full room.
Plenary session.
All eyes front.

And a blank screen (at the AV desk) where a keynote speaker should be.

I didn't panic. (Maybe interally I was 💩 )
I moved.

I tracked down the speaker's agent.
In Los Angeles.
Picked up the phone and called them directly.
The agent called the speaker.
The speaker logged on.

🪄 They were on screen, talking to the room, right on time.

The audience had no idea.

This is what calm under pressure looks like.

This is what having the right contacts in your back pocket means.

This is what a great event manager actually does when things go sideways. (Momentarily!!)

Not just the run sheets.
Not just the logistics.
The problem solving.
The fast thinking.
The unshakeable focus when everything is on the line.
This is why you hire an experienced event manager.
Not just a planner.
A safety net.

If you want that kind of support for your next event, happy to talk, hit me up.
www.virtuallythere.co.nz

I'm back!It's mid-winter in 🇳🇿 !!Spending time back at my desk, planning, creating and pushing client work out the door ...
15/07/2026

I'm back!

It's mid-winter in 🇳🇿 !!

Spending time back at my desk, planning, creating and pushing client work out the door is a welcome break after a busy June that included MEETINGS 2026 in Auckland.

And honestly? This is where the good stuff happens.

The buzz of being in the room, the new connections, the conversations that sparked ideas.

That's the fun part.

But it's what comes next that really counts.

Following up.
Digging deeper into options.
Investigating venues, suppliers, and partnerships that could genuinely make a difference for my clients and their events.

Getting out and talking to people is important.
I'll always back that.
But it's the quiet work afterwards, the research, the relationships, the follow-through, that's where the value lives.

Want to hear more about what goes on behind the scenes in the world of events?

Sign up for my newsletter and get tips, updates and insights straight to your inbox.
It's monthly so no spam... 🙂

www.virtuallythere.co.nz/

What is happening in your work world in July, drop me a comment, I would love to know.

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