28/02/2025
Smart Financial Tips for Event Organisers: Maximise Budget, Minimise Stress
Running an event is an exciting but costly process. Between venue hire, catering, logistics, and facilities (yes, including toilets!), budgets can spiral if not managed carefully. Here are some key financial tips to keep your event on track:
1️⃣ Plan for Hidden Costs
Unexpected expenses always pop up—last-minute equipment hire, additional security, or even bad weather contingencies. Set aside at least 10-15% of your budget for surprises.
2️⃣ Prioritise Essentials Over Extras
It’s tempting to go all out with premium add-ons, but ask yourself: does this improve the attendee experience or just add unnecessary costs? Focus on what truly matters.
3️⃣ Negotiate with Suppliers
Everything is negotiable! Secure discounts for bulk orders, early payments, or long-term partnerships. A good relationship with suppliers can save you thousands.
4️⃣ Invest in Quality Facilities
Poor sanitation or infrastructure issues can lead to complaints (or worse, refunds!). Reliable, clean, and well-placed portable toilets and wash stations keep guests happy and ensure compliance with regulations.
5️⃣ Revenue-Boosting Hacks
Seek sponsorships, charge premium ticket tiers, or add VIP experiences. Small strategic changes can significantly boost your bottom line.
Efficient budgeting can be the difference between a successful event and a financial headache. What’s your go-to money-saving tip when planning an event?