The Event Book is your little black book of everything events. We are a one stop event shop for corporate event professionals, agencies and venues alike, offering a bespoke consultancy service, and full event management support. We connect event professionals with our partners via our network built up over a decade in the industry. We have a large network of contacts built up over 13 years within the events industry. Our aim is to connect event professionals with event suppliers via our services. We also offer bespoke corporate hospitality packages for some of the biggest sporting events in the UK. We connect event professionals with our partners via our network built up over a decade in the industry.
Whether you are planning a corporate conference, a large exhibition or meeting for the directors of the business, Choosing the right space is the one decision that will have the largest impact on your event and will determine its overall success. The date, catering options, and attendees’ pleasant experiences … all are partly affected by which venue you chose.
We know this all sound very intimidating, but you don’t have to feel that way. Our team has over decade of events planning experience in the industry, so you can be sure your event brief is in safe hands. We work with an array of unique suppliers to create the perfect event that will exceed your expectations. The Event Book offers bespoke events management support and we aim to bring your events dreams to life, to create unforgettable experiences your guests will never forget.
Here are our top five tips about how to choose the perfect space for your upcoming event.
LOCATION IS KEY
Location, location, location, probably the most important element about your corporate event. First thing to consider are transport links, your venue should be close to train, tube and bus stations, and possibly have plenty of parking. A venue that is easily accessible is very critical as it can help prevent attendees from arriving late, getting lost, or not showing up at all. If many attendees will be traveling from out of town, a venue near the airport or their hotels will be appreciated. To keep your guests entertained and accommodated both pre and post event, choosing a space that has other amenities close by is always beneficial, and If the event takes place over a few days, you may also want to consider a venue that offers or is close to an accommodation.
BUDGET
Another big consideration when choosing which venue to hire is the budget. Even before you start your research, you should agree on a budget and stick to it. This will help you avoiding being tempted by more expensive venues that are out of your price range. On a similar note, think about opting for cheaper venues as you may compromise on services or be surprised with hidden costs after the meeting with the venue sales manager has taken place. You should absolutely make sure you know exactly what’s included before signing a contract. And most importantly, don’t be afraid to negotiate either. Being flexible on the date can be very helpful, as is very usual that certain days of the week usually prices are lower, for example Mondays and Fridays can be cheaper days of the week for corporate business. Remember to always confirm the cost, dates, times and details in a written contract. Choose a venue that is good value, with great facilities, catering and service and take time to read customer testimonials and check their credentials. A good indication of quality is if the venue has recently been prized by the industry with an award, and or has great client reviews on sites like Trip Advisor.
VENUE HERITAGE
London is a city full of history so there’s no surprise that it is brimming with a diverse variety of historic venues. From charming manor houses and historic homes, to impressive museums and grand banqueting suites, all these spaces provide an astonishing scenario for your event.
There are so many stories that these buildings have to tell, and their variety and differences in style and architecture gives you the chance to create a broad range of events. Whether you’re looking to host an astonishing wedding ceremony, a roaring 20s themed birthday party, or a unique and sophisticated conference meeting, there’s a whole range of stunning landmark buildings and livery halls for hire that make for stress-free event planning.For example, The Foundling Museum, established in 1739, is also a stylish event space in central London. It has eighteenth-century interiors and exquisite art collection, and it makes a stunning backdrop for entertaining. Located in the heart of leafy Bloomsbury, the Museum is a unique party venue for hire near King’s Cross, Holborn and Euston stations. Or the new Mecato Metropolitano, a cultural hub and sustainable community market in the heart of North Mayfair, located inside a converted Church.
