Olivia Fata Events

Olivia Fata Events Specializing in weddings + event services

How to Prioritize Your Wedding BudgetPlanning your dream wedding but not sure where to start with your budget? Here’s ho...
03/23/2025

How to Prioritize Your Wedding Budget

Planning your dream wedding but not sure where to start with your budget? Here’s how to make every dollar count!

Identify Your Must-Haves
What’s most important to you? A stunning venue, delicious catering, or an unforgettable band? Allocate more budget to what truly matters. *I always tell couples to do this separately*

Set Realistic Expectations
Break down your budget into essentials (venue, food, photography) vs. extras (custom favors, late-night snacks).

Get Quotes & Compare
Before locking anything in, get multiple quotes. Quality matters, but so does staying on track financially!

Expect the Unexpected
Always set aside at least 5-10% of your budget for last-minute surprises.

Work with Professionals
A certified wedding planner can help you navigate budgeting while ensuring your vision comes to life stress-free!

What’s your top priority for your wedding? 💍

📸: |

Drop it in the comments! ⬇️

This is a non-negotiable. If a venue doesn’t require insurance 🚩 Event insurance is essential because it protects hosts ...
03/01/2025

This is a non-negotiable. If a venue doesn’t require insurance 🚩

Event insurance is essential because it protects hosts / couple from financial losses due to unexpected circumstances.

Here’s why it’s important:

Venue Issues
- If your venue closes unexpectedly (bankruptcy, fire, flood), insurance can help recover deposits and cover last-minute venue changes. (We’ve been this A LOT)

2. Vendor Cancellations or No-Shows
- If a vendor (caterer, photographer, AV team, etc.) fails to show up or cancels at the last minute, insurance can reimburse deposits or help cover the cost of hiring a replacement.

Extreme Weather
- If a severe storm, wildfire, or other natural disaster forces you to cancel or postpone, event insurance can cover rescheduling costs.

Illness or Injury
- If the host, keynote speaker, or an essential participant falls seriously ill or is injured, forcing a postponement, insurance can help cover rebooking expenses.

Property Damage or Liability
- Many venues require liability insurance in case of guest injuries or property damage during the event.
- If a guest gets injured or damages property, insurance can cover medical bills or repair costs.

Lost or Stolen Items
- Event equipment (e.g., sound systems, décor, rental furniture) or valuables can be lost or stolen, and insurance helps with replacement costs.

Insurance provides peace of mind by protecting your investment, ensuring that unforeseen issues don’t lead to major financial setbacks.

Why vendors should have insurance?
• Liability Protection (guests/hosts)
• Equipment and Property Coverage (theft, loss, or damage)
• Protection Against Lawsuits
• Event Cancellations & Business Interruption
• Employee & Staff Coverage
• Builds Trust & Credibility

Co-Producer & Planner:
Co-Producer & Photography: .Photography
Venue:
Rentals:
Florals:
Charcuterie:
Macarons:
Calligraphy:
Models:
Hair & Make-up:
Dress Provided By:
Accessories: (earrings) & (rings)

Planning the order of events for your wedding reception ensures a smooth flow and keeps guests engaged.Cocktail Hour (60...
02/24/2025

Planning the order of events for your wedding reception ensures a smooth flow and keeps guests engaged.

Cocktail Hour (60 minutes)
Grand Entrance (5-10 minutes)
First Dance (3-5 minutes) (Optional at this time; can be after dinner)
Welcome Speech & Toasts (5 minutes)
Dinner Service (45-90 minutes, depending on meal style)
Cake Cutting (10 minutes)
Speeches & Toasts (10-20 minutes)
Parent Dances (5-10 minutes)
Open Dance Floor (30-60 minutes before any additional formalities)
Late-Night Snacks (Optional)
Final Dance & Grand Exit (10-15 minutes)

📸:

I’m just going to say it. I am NOT
02/15/2025

I’m just going to say it. I am NOT

Here’s how to achieve it: Have a Clear Timeline.Ensure vendors (planners, caterers, DJs, and photographers) are aligned....
02/10/2025

Here’s how to achieve it:

Have a Clear Timeline.

Ensure vendors (planners, caterers, DJs, and photographers) are aligned.

Keep Guests Informed & Comfortable.

Utilize Cocktail Hour.

📸:

These two ♡
02/06/2025

These two ♡

Let me be REAL with you. Hair and make up does NOT take 30 minutes per person. We need to factor in finding the human; g...
01/31/2025

Let me be REAL with you. Hair and make up does NOT take 30 minutes per person. We need to factor in finding the human; gabbing, having stations ready.

Work backwards. What time is your ceremony? How long does it take to get to the ceremony spot? Are you doing a first look? How long will it take to walk/set up the spot? Where is your wedding party going to be? Who’s taking your bags from the vehicle to the venue? Will you need to use the washroom? Do you need a sip of water?

Note: this isn’t your photographer’s job to organize a timeline. Without a planner or coordinator, it’s yours!

📸: .gracecreatives

Timelines are our FAVORITE!Creating a wedding timeline is essential for a smooth and stress-free day.Start with the Basi...
01/15/2025

Timelines are our FAVORITE!

Creating a wedding timeline is essential for a smooth and stress-free day.

Start with the Basics
- Ceremony Time: Pinpoint the time your ceremony begins, as this will anchor the schedule.
- Venue Restrictions: Confirm setup, breakdown, and event start/end times with your venue.
- Travel Time: Consider travel between locations.

Break Down the Day
- Getting Ready: Hair & Make Up should allocate a 2-4 hours per person.
- Photos: Schedule 1-2 hours for pre-ceremony photos, including wedding party and family.
- Guest Arrival: Allow 30 minutes before the ceremony for guests to be seated.

Account for the Ceremony
- Length: Civil ceremonies may take 20-30 minutes, while religious/spiritual ceremonies might be 30-60 minutes.
- Post-Ceremony Photos: Plan an additional 40-60 minutes for couple, family, and group photos.

Reception Timing
- Cocktail Hour: Allocate 1 hour for guests to mingle while transitioning to the reception space.
- Dinner Service: Depending on the style (plated, buffet, etc.), plan 1.5-2 hours.
- Speeches and Toasts: Budget 20-30 minutes throughout dinner or after.
- First Dance and Parent Dances: Set aside 15-20 minutes.
- Open Dance Floor: Let the party flow for 2-3 hours, keeping energy high with a DJ or band.

Include Buffer Time
- Add 10-15 minute cushions between major events to avoid feeling rushed.

Consult Vendors
- Work with your photographer, caterer, and DJ/band to ensure realistic timelines for their services.

Finalize and Share
- Share the timeline with your wedding party, vendors, and key family members ahead of the big day.

A professional wedding coordinator ensures everything stays on track, allowing you to enjoy every moment stress-free!

📸:

🥰 starting off the year right!
01/14/2025

🥰 starting off the year right!

Congratulations on your engagement!Here’s a quick guide to get started: 1. Celebrate the Moment - Take time to enjoy the...
11/29/2024

Congratulations on your engagement!

Here’s a quick guide to get started:

1. Celebrate the Moment - Take time to enjoy the engagement with your partner before diving into planning.

2. Dream and Discuss - Sit down with your partner to discuss your vision for the wedding

3. Start Planning - Let me know if you need help with specific parts of the planning process!

📣 We’re Hiring: Stylizing Assistants for the 2025 Wedding Season!Are you passionate about bringing wedding and event vis...
11/29/2024

📣 We’re Hiring: Stylizing Assistants for the 2025 Wedding Season!

Are you passionate about bringing wedding and event visions to life?
Do you have an eye for detail and love working in a creative, fast-paced environment?
If so, we want YOU to join our team!

✨ Role: Contract Stylizing Assistant
📅 Season: 2025 Wedding Season
📍 Location: Alberta

What You’ll Do:
- Assist in setting up and styling event spaces, including décor, tablescapes, and more.
- Work closely with our team to ensure every detail is picture-perfect.
- Collaborate in a dynamic environment where no two days are the same!

Who You Are:
- Reliable, organized, and punctual.
- Creative with a strong sense of aesthetics and design.
- Reliable transportation.
- Comfortable working on your feet and in a team environment.
- Available on weekends and flexible with scheduling.

Why Join Us?
- Gain hands-on experience in the wedding and event industry.
- Be part of a passionate team that creates unforgettable moments.
- Competitive compensation and opportunities for growth.

How to Apply:
Email your resume and a brief introduction about yourself to [email protected].

Let’s make 2025 a season to remember! 🌟

Address

Edmonton, AB

Telephone

+17809538517

Website

Alerts

Be the first to know and let us send you an email when Olivia Fata Events posts news and promotions. Your email address will not be used for any other purpose, and you can unsubscribe at any time.

Shortcuts

Share

Category

My Story

In July 2018, I took the leap and launched my passion project – Olivia Fata Assisting + Planning – Olivia Fata Events is one half of this project.

I became a certified Event Planner in 2010 and possess an Event Management Certificate from NAIT. I have years’ worth of experience, exclusively working in hotels, restaurants, and catering. I thrive in high-stress situations and specialize in day-of coordination; whether you need someone from set-up to tear-down or just to ensure everything is running according to schedule, I will be there to provide you with peace of mind and ensure that your event goes off flawlessly. With my services, you can expect full communication from the day you book, throughout your entire event.

The second half of my business is assisting! I believe they go hand-in-hand. I’ve work with big and small businesses doing tasks such as data entry, travel coordination, email scheduling, social media scheduling, blog posting and market research.

Reach out today! I look forward to working with you and making sure your event is everything you envision it to be.