Details Convention & Event Management

Details Convention & Event Management Details! is a Calgary-based event management company specializing in conferences, tradeshow and non-profit events. is a Calgary event management company.

As independent meeting planners, not only do we personally take care of your conference details, but we also boost your odds of making a strategic impact on your audience through an unprecedented, creative approach. As experts in project management, we take care of event design, production, scheduling, event coordination and all logistics.

Celebrating Victoria Day here in Calgary often means cold and rainy weather (sometimes even snow!). It's the perfect exc...
05/20/2024

Celebrating Victoria Day here in Calgary often means cold and rainy weather (sometimes even snow!). It's the perfect excuse to stay in and relax. To be perfectly honest, the hair-in-a-bun look is a pretty regular style for this working mom. How are you unwinding today?

(P.S. This post was pre-scheduled, so I am actually taking the day off! 😄)

🌍 Happy Global Accessibility Awareness Day! 🎉Today, we shine a light on making events more inclusive and accessible for ...
05/16/2024

🌍 Happy Global Accessibility Awareness Day! 🎉

Today, we shine a light on making events more inclusive and accessible for everyone. It's about more than just meeting the minimum code requirements – it’s about creating an environment where all attendees feel welcome and included.

Here are some basic considerations for event accessibility:

🚻 Accessible Venues: Ensure venues are easy to get in and out of, with sufficient space for mobility aids.

📋 Registration Desks: Offer counters at both standard and table height to accommodate all attendees comfortably.

🍽️ Buffet Accessibility: Make sure buffets are accessible, with clear and readable food labels that include dietary requirements.

📝 Captioning Services: Hire captioners for live sessions to assist those with hearing impairments.

♿ Wide Aisles: Ensure aisles are wide enough for wheelchairs and scooters, providing ease of movement throughout the venue.

🧠 Diverse Learning Styles: Consider different learning styles in your presentations and materials to engage everyone effectively.

Inclusive events don't just happen; they are thoughtfully planned. Let's work together to create events where everyone feels included.

Need help making your event accessible? Contact us today!

In my event production class, I always ask, "Do you need to be creative as an event professional?" The answers are alway...
05/14/2024

In my event production class, I always ask, "Do you need to be creative as an event professional?" The answers are always interesting and diverse.

What about you? How do you see creativity playing a role in your life, especially in relation to events? Is it in the planning, the ex*****on, or perhaps the way you engage with your audience? I'd love to hear your thoughts and experiences!

🌟 There's a unique charm in conferences that feel like family gatherings—where everyone knows each other and shares a bu...
05/09/2024

🌟 There's a unique charm in conferences that feel like family gatherings—where everyone knows each other and shares a burning passion for their cause. But, what about the newcomers? How do we ensure they feel as included as the veterans?

Here are some strategies I implement to make every attendee, both seasoned and new, feel at home:

🗨️ Pre-event communities: Kick off discussions early! This not only breaks the ice but also builds anticipation.
🌱 First-timers gatherings: These dedicated meetups help newcomers find their footing from the start.
👥 Buddy system or mentors: Pairing up new attendees with experienced ones offers guidance and a warmer welcome.
🎲 Interactive receptions: Incorporate activities that naturally encourage conversation—things that attendees can do together which spark discussions and connections.

Looking to create an engaging and inclusive environment at your next event? Let's connect! I'm here to help you build a welcoming community for your audience from the very beginning.

Last night's Met Gala, held annually on the first Monday of May, offered much to discuss from an event management perspe...
05/07/2024

Last night's Met Gala, held annually on the first Monday of May, offered much to discuss from an event management perspective. Consistency is key with its fixed date, iconic venue, and thematic approach. However, the efficacy of themes in events can be debated. My mother, the founder of Details, always insisted that a theme should include a verb, making this year’s "Garden of Time" theme a bit unconventional by her standards. Whether attendees fully embrace or simply gloss over the theme, event professionals face similar challenges.

What’s your stance on event themes? Are you in favor of fully integrating them, or do you think they often serve just as catchy taglines? Also, I’d love to hear which Met Gala outfit was your favorite this year!

05/03/2024

Happy Flashback Friday! 🎉 As event profs, we're always looking forward to the next big project, but today, let's take a moment to look back.

Tell us a story of one of your favourite events. What made it unforgettable? Were there any unexpected twists?

Let’s celebrate our achievements and learn from each other's experiences!

🌨️ Snow in May? Just another day in Calgary! 😬As a risk management instructor at Mount Royal University's Event Manageme...
05/02/2024

🌨️ Snow in May? Just another day in Calgary! 😬As a risk management instructor at Mount Royal University's Event Management program, we're tackling the unexpected head-on—weather risks included.

Our students learn to evaluate risks by examining the likelihood of events and their potential impacts. For example, a May snowstorm in Calgary? Sadly, a common occurrence. But the real question is, how does it affect your event? An outdoor BBQ may face more challenges than an indoor conference.

Beyond the usual suspects like weather, we dive into rarer scenarios. Remember the volcanic eruption in Europe that disrupted tulip deliveries? Or consider how seldom event planners factored in global pandemics before 2020.

I’m curious to hear from you. What unique challenges have you encountered while managing events? Share your stories—I’d love to discuss them with my class!

🌟 Ensuring Clarity and Value in Projector Selection for Events 🌟Choosing the right projector based on lumens is not just...
04/30/2024

🌟 Ensuring Clarity and Value in Projector Selection for Events 🌟

Choosing the right projector based on lumens is not just about brightness; it's also a key factor in cost-effectiveness and comparison accuracy.

🔹 Impact on Pricing: The lumen output of a projector significantly influences its price. More lumens generally mean a higher cost, so knowing exactly what you need can save you from overspending.

🔸 Comparing Projectors: To effectively compare projector options and ensure you're getting the best value, it's crucial to look at comparable lumen outputs. This is often the easiest specification to compare as it should be clearly listed in the quote.

🔹 Always Verify Lumens: If lumens are not mentioned in your quote, don't hesitate to ask. Accurate and specific information is key to making informed decisions.

🔸 Venue and Lighting: For dark environments, less than 3,000 lumens might be sufficient. However, for small meeting rooms, start with at least 5,000 lumens. As room size increases or if ambient light is a factor, such as in a ballroom with windows, adjust accordingly—12,000 to 20,000 lumens will be ideal.

🔹 Content Considerations: Detailed visuals, especially with scientific data, require higher lumens to ensure clarity and ease of viewing.

💡 Feeling Overwhelmed by AV Quotes? If navigating AV quotes feels like deciphering a foreign language, it might be time to bring in a professional. Our team is here to help you select the perfect AV solutions tailored to your event's needs and budget.

📞 Fellow : What would you add to the list of considerations?

🚩 Signage Matters: Ensuring a Flawless First Impression 🌟Have you ever stumbled upon a sign with a glaring spelling mist...
04/25/2024

🚩 Signage Matters: Ensuring a Flawless First Impression 🌟

Have you ever stumbled upon a sign with a glaring spelling mistake and couldn't help but feel a pang of sympathy for the event it represents? We recently encountered one such mishap at a venue, and while we're sure it wasn't the event planner's fault, it left us feeling sad. After all, first impressions matter significantly in the world of events.

Signs aren't just markers; they're ambassadors of your event, conveying professionalism and attention to detail. From sponsorship agreements to representing your brand, signage plays a pivotal role in shaping perceptions, both within the venue and to external observers.

Whether crafted by the venue or your planning team, it's imperative that your signs stand out and accurately represent your brand. Let's ensure that every element of your event, starting with the signage, leaves a lasting impression for all the right reasons.

Sometimes, you need another person on your team, a set of fresh eyes to make sure your signs align with all you are doing. Reach out today to see how we can collaborate and elevate your event signage to the next level! 🚀

🕒 Embrace the Power of Time in Event Design 🌟Do you often find yourselves with a rushed agenda? Struggling to fit everyt...
04/24/2024

🕒 Embrace the Power of Time in Event Design 🌟

Do you often find yourselves with a rushed agenda? Struggling to fit everything in and inadvertently leaving your attendees with just a 20-minute window to transition from one session to dinner? As event planners, it's crucial to pause and reflect on the true essence of why attendees come to our events.

Event design isn't just about filling up schedules with back-to-back sessions; it's about understanding the underlying motivations of our attendees. Many seek respite from their everyday lives, craving moments of calm amidst the hustle and bustle. As a mom of 9-year-old twins, I can personally attest to the value of having even just an hour to oneself amidst a busy day.

Those brief "networking" breaks, often squeezed into a mere 10 minutes, hardly serve their intended purpose if they're only long enough to visit the restroom and hurriedly refill a cup of coffee or tea. Let's prioritize giving our attendees what they truly need: TIME.

Time to rest, recharge, and digest the wealth of information they've absorbed throughout the day. Time to initiate meaningful conversations and foster genuine connections. And yes, time to prepare for the evening's events, whether it's dinner or another engaging session.

So, let's reevaluate our agendas and make room for what truly matters. Let's give our attendees the gift of time—a precious commodity that can elevate their event experience from good to extraordinary. After all, it's not just about filling up schedules; it's about creating meaningful moments that leave a lasting impact. 🌿

Ready to transform your events into unforgettable experiences? Let's chat about how we can incorporate the power of time into your next gathering. Reach out today to start the conversation! 📅✨

04/23/2024

🌱 Embracing Sustainability in Event Planning 🌍

In the events industry, we often find ourselves at a crossroads between delivering memorable experiences and being mindful of our environmental impact. While historically our industry hasn't been synonymous with eco-friendliness, it's refreshing to witness the positive shifts towards sustainability that many of us are championing.

Here are just a few examples of how we're working to make our events greener:

🌐 Virtual Meetings and Events: By leveraging technology, we're reducing the need for extensive travel and slashing carbon footprints associated with flights across the country or globe.

💧 Encouraging Reusable Bottles: Instead of providing single-use plastic bottles, we're offering convenient stations for refilling reusable bottles, minimizing plastic waste and promoting hydration in an eco-conscious manner.

🍽️ Cutting Back on Disposable Items: We're saying goodbye to "to-go" cups on buffet lines, opting instead for sustainable alternatives to reduce unnecessary waste at our events.

🚩 Digital and Reusable Signage: Investing in digital signage and durable, reusable signs not only minimizes paper waste but also ensures that our messaging remains impactful and relevant for years to come.

🥗 Mindful Catering: By meticulously planning catering quantities, we're reducing food waste and ensuring that every bite served contributes to a more sustainable future.

These are just a few steps we're taking towards a more sustainable approach to event planning. The journey to greener events is ongoing, and we're committed to exploring new ways to minimize our environmental footprint while maximizing the impact of every gathering we manage.

Let's continue to innovate, collaborate, and inspire positive change within our industry and beyond! Together, we can make every day Earth Day. 🌿

04/11/2024

For Global Meetings Industry Day and Throwback Thursday I thought I'd show you how planners used to do their floorplans - with stickers and templates.

We've come a long way with our technology (thank goodness!). Details was established in 1988, when registration forms were mailed out and returned with a check. I'm sure they weren't predicting online registrations and AI, just like I can't imagine where things will be 40 years from now.

But even in 1988 one of the key signs for success was "goals and objectives were achieved." Some things do stay the same. 🙂

Address

#400, 305/4625 Varsity Drive NW
Calgary, AB
T3A0Z9

Opening Hours

Monday 9am - 5pm
Tuesday 9am - 5pm
Wednesday 9am - 5pm
Thursday 9am - 5pm
Friday 9am - 5pm

Telephone

+14032777377

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