Events by KM

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België
Brussels
Events by KM

I am a freelance Events Consultant and Protocol Advisor. On one hand, I help my clients to organise online, hybrid and live events.

On the other hand, I help them manage their VIPs as a Protocol Officer at their events.

06/06/2023

Throwback to our latest big EU conference that we managed and coordinated with .events 🇪🇺

3 days, more than 1200 participants online and onsite 💫

Special thanks to our Event Manager who did a fantastic job to coordinate and an amazing right hand to me during the whole preparation and coordination of the event.

26/02/2023

We are expecting a baby 🥰 but it was not an easy road. We have been trying for nearly two years, we went through from highs and hopes, excitement and optimisms to lows, sadness, confusion and pessimism why it doesn't happen for us.

I was in a clinical study for the newest miracle drug for my chronic illness, which really worked. We couldn't get pregnant while we were in a study, so with a heavy heart, we decided to quit the study, even if we knew my health would deteriorate over time. Endless questions about if "we are not thinking to have a baby yet" or "do I see a little belly" hurt my heart so much sometimes. If it was a wishing contest, we would already have a child since long time ago.... After two years, we were tired and sad and gave up the possibility to conceive on our own. Therefore, we started the process with doctors in August, tests, medical appointments to identify what is wrong. It might sounds stupid, but it took me 5 months to get my courage to do a hyphosy test to check if everything is ok on my side.

By December 2022, I got ready for it and did the test. We filled out insemination and IVF papers and scheduled the first appointment for the week of 20 January 2023. We went into the Christmas break with relief, knowing that help is on the way. Just before New Years Eve, I got sick with strange symptoms, fainting and fever and a strange apetite. We had to wait until 4 January to confirm the suspicion, a HUGE miracle happened over Christmas. We cancelled our appointments and are still shocked how this all happened. It took me a long time to accept what the IVF treatment will do to my body, I was afraid if I will have the strength to do it, I was afraid of all the interventions. And somehow, one day, it all changed, and our baby decided now is the time to come naturally, without any medical intervention. 😍

One advice for everyone: don't ask women why they don't have a baby. It's everyone's own business!

17/02/2023

Can we talk about trust?
When I start the conversation with my clients, they are usually short on manpower and need quick, but high-quality expertise to jump on the event organisation right away.

We always start by identifying what they would like to achieve, and I propose the way to get there with my help. We set objectives, KPIs and map out the milestones until the event.
Thanks to my methodical approach, we can start leading any type of events within a few days. This type of arrangement is perfect for those agencies, companies or associations which are just starting to work on a new event, or where the high turnover of event professional causes some gaps in internal team support. Trust is a key element to the success of the event. With trust from our clients, we can deliver the best results in a positive and constructive environment. With trust, we support each other when one lags behind, and we deliver the event as one team. Without trust, the results can be quickly undermined. Trust doesn't mean we are all perfect, it means that we support each other when things get difficult, and we pull each other up when needed so we all make the finish line together (= provide an excellent event experience to participants).

Best part of last year's events for me was getting into +12 teams over the year and becoming like a big family.

If you need a trusted partner to deliver your events, our calendars are filling up quickly. Until July, we still have a few spots left for online, hybrid or live event organisation or to bringing our AV services with www.composite.events . We already opened the calendar for events from September and for 2024. Drop us a message and let's chat.

07/02/2023

Hello friends ✨️ first post of the year! I had a slow and stable start of the year. Finally, it feels good to have 4-6 months - 1 year planning time again for big annual conferences. Last year's rush of post covid rhythm and adding new live events was really a lot of work in a short period of time. I am very proud we delivered 50+ events, many of them with .events 💪

Now ready for this year's events all over Europe, challenges, and all the beauty and fun in preparation 🤩

21/12/2022

This was a heartwarming surprise today! I received a certificate of recognition from Meeting Professionals International for my "high standard of excellence in leadership and service".

In the past two years, I have put my heart and soul to lead MPI Belgium - Luxembourg Chapter. It always was a teamwork with the whole Board of 2020-2022, but I am a little proud today. I started this role a little bit scared and unsure with many questions in my head:
Am I capable of leading an association?
Can I be assertive enough in a group of excellent professionals around me?
Will I have a strategy and vision?

It looks like I was capable, I guess :) My takeaways of this role are:
✨️ A listening ear and an open heart are precious when working in a volunteer role
✨️ You can lead with kindness
✨️ You don't have to know everything. Teamwork is so important, and everyone has their own expertise and input what makes the group solve problems together.
✨️ You always have better solutions together than alone.
✨️ Better to leave your ego at the door and dare to ask questions and support from your team members.

I am forever grateful for the excellent Board, which worked with me in the past year on this journey.

#

30/11/2022

Exactly two months ago, we had a lot of fun with while organising the 2022 European Rivers Summit! We had many mini events only in 4 days! It was a great pleasure to support the Wetlands International team to make a difference! We are grateful for the trust and teamwork!

I am especially grateful to work with Lysiane who is so responsible and push when needed to make any magic happen 😊

Everything works better with a smile!
events

12/09/2022

🗓 THINGS ARE CHANGING, MY CALENDAR IS OPEN AGAIN!
We are in this new season, after holidays, before big events of Q3 & Q4. I am transitioning back to work slowly. The event season is starting for me this week, already very excited to meet many VIPs and bring people together from all over the world! We have several summits and week long events on the agenda before the end of the year.

My calendar is open again and taking new protocol and VIP assignments. I still have a spot in December and open from January 2023 and onwards. If you organise a high level event with EU officials, Ministers and other government officials and thinking of outsourcing the VIP management part of the preparation, I would love to talk about the ways I can support you.

02/06/2022

This is how I like to arrive at high-level events!

🦋 Light
😊 Joyful with a smile
🧩 Ready and prepared to make the final pieces fit together on the day of the event

No need to stress if we are prepared. A good night's sleep is crucial to having enough mental energy to solve problems and to make each VIP's last-minute wish come true.
This is one of the ' true power.

Ready to serve!

05/05/2022

3 easy steps to achieve a VIP’s hand-shake as a thank you for your services.

Do you ever feel like it’s difficult to satisfy VIPs’ high expectations at your event?
You feel like no matter how many sleepless nights you spend on perfecting the plan, it’s impossible to stay on top of latest VIP requests and make sure they will get what they asked for?

You need these 3 things to make sure your VIP is grateful for the exceptional receival and thanks you for your efforts:
1️⃣ Listen carefully and actively what they ask for and try to understand the reason, so you know why that will be important on the day of their arrival.
2️⃣ Anticipate the requests. Thanks to your listening skills, you know what results the VIPs wish, therefore try to anticipate the solutions on the way when things are changing fast during the event (hint: and they will be changing fast).
3️⃣ Communicate problems. There is nothing wrong with having problems. The worst is to hide it, because it will surely hit back soon. Therefore, communicate all changes to the event team or directly to VIPs if necessary. This way they feel heard and taken care of, and will forgive small hick-ups which would be out of your control.

Being able to listen, anticipate and communicate are crucial to being able to handle all the VIP requests in a very timely manner and your VIPs will be grateful for it. As a VIP Manager, I can help you with exactly this, to handle these last minute requests and make sure everything is in order when VIPs step in and out of your event. Having an event where you need support on these tasks? Drop me an email to [email protected] and let’s schedule a call to discuss your questions.

28/04/2022

Feeling overwhelmed by the VIP management at your next event?

This was the case of one of my EU Tender consulting clients over the past years. They would Google most of their questions and hoped for the best, that the participating High-Level persons won’t notice anything and there won’t be any diplomatic incidents.

When they came to me, they were struggling with the following:
👉 High-level speakers' order in the programme: how not to make diplomatic mistakes
👉 What gift to prepare for the guest VIP
👉 The VIP protocol: from arrival to departure

They felt overwhelmed and confused not knowing where to start. Then they took a step back, decided on their most important goals and outsourced the VIPs’ management to me.

I took care of it from A to Z: with the attention to details, to their reputation and by creating a fantastic VIP experience for their guests. This is for example how I help consulting (EU Tender) companies who’s event managers are feeling overwhelmed by all the event prep work and getting things right with the most important participants and speakers, and wants to get rid of this stress.

If you work with me, I help you to make sure all the rules are respected, VIPs feel taken care of and you as an organiser feel proud of the event results.

My calendar is getting booked quite quickly for the upcoming months, so feel free to drop me a message in the chat if you would like to talk about one of your upcoming events with VIPs expected.

Photocredit: the talented Yourhappypics.com

20/04/2022

Such a long overdue post!
I hope everyone had a blessed Easter and a nice break 🌞. As I am getting ready for the April-July rush months, I thought it's the perfect timing to introduce myself to who we
connected with recently.
✨ I am a certified and with background.
✨ I have always loved to help others and was very organised.
✨ I discovered during my and Certification
course that for are already in my blood, and I decided to invest in learning the aka so I can be at the
best service to the world and be aligned with my personality.

Since that moment back in 2017, my mission is to bring kindness into business through and .

Today, I am supporting my clients who are with various job titles and host high-level VIP speakers and guests at their events. Thanks to this, they can focus on the organisation of the event itself, and avoid feeling the overwhelm of ensuring an excellent VIP experience. I help these and event
organisers to be seen the most well prepared, most welcoming & kind, and the best service provider for hosting VIPs.

Three things that I focus on when working with my clients:
1️⃣ Being approachable, kind and human;
2️⃣ Being very organised;
3️⃣ Being fresh and joyful: a new perspective with a smile goes a long way.

I know how it feels when managing the VIPs and all the overwhelm that comes along. Reach out to me, let's connect, and discuss how I can help you provide a seamless experience for your high-level guests at your next event. 😊

📸 Photocredit:

Adres

Brussels
1000

Website

https://linktr.ee/katinka_eventsbykm

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